Client: 3 Bros LLC.
Job Title: Office Admin
Hourly Rate: $4.00 – $4.75
Work Schedule: Monday – Friday 11pm – 5am PST / 30 hours a week to start

Position Overview:

The Office Administrator is a vital member of the administrative team, responsible for ensuring the smooth and efficient operation of the office environment. They provide support to both internal staff and external clients, handling a wide range of administrative tasks to maintain productivity and organization within the office.

Job Responsibilities:

• Update Google Calendar. You will update the calendar daily as the events come in, 45-55 events a month
• Send out Employee Schedule 5-6 employees, (30 min a week)
• Send Event fees via Zelle. Needs to be sent by the end of each day
• Input sales numbers into a Portal for certain events
• Off the Grid, Spark, City Flavor are the 3 sign in portals
• Request/Send COIs (15 request x 1 min = 15 min a month)
• Request from State Farm, forward COI back to client via email
• Fill out Vendor Forms for requesting clients (25 min a month
• One page form to fill out for requesting clients
• Complete Applications. County Health Permits, Yearly Business Licenses
• Create and Update Excel sheets daily
• Cash Sales and Employee Tips (45 min a month)
• Paid/Unpaid events (30 min a month)
• Send Invoices for requesting clients (2-3 a month, 30 min)
• Send Event/Shift details to Employee group chat (2 hours a month)
• Every morning, send the Menu for the event, quantities,
• Small Projects/Miscellaneous Tasks
• Example: Create a Doc for Dietary and Allergy facts
• Run Social Media Accounts
• Instagram, FaceBook, TikTok
• Ensure all event inquiries are directed to the Event Form on the website
• Create one Post every three days (approval required before posts)
• Handle Inbound/Outbound Calls for Metro Cab
• 5-20 calls average per shift
• Obtain Customer Name, Date/Time, Pickup and Drop Off locations \
• Provide Cab Fare estimate
• Relay info to the driver
• Provide the address, passenger count, and any additional details needed
• Make Outbound calls to Taxi Drivers
• Charge Credit Card
• Drivers will provide customers with credit card numbers which you will charge via an App

Qualifications:

• 2-3 Work experience as an Office Admin
• 2-3 Experience working with Social Media
• Proficient in the English Language both written and verbal
• Payment Posting experience
• Experience working with Microsoft Office
• Good time management
• Works as a team player
• Ability to work Independently

Hardware & Software Requirements:

• AMD Ryzen 3 2200G or Similar Intel CPU
• 16GB DDR4 RAM
• 256gb SSD
• 50 mbps (Fiber/DSL) LTE not accepted
• Logitech H390 or similar noise-canceling headset
• A4TECH PK-635G Webcam

Software:

• Genuine Windows Licensed Computer
• Microsoft Office Suite