Business Office Manager

Client: Alumus
Job Title: Business Office Manager
Hourly Rate: $6-$7 / Hr
Job Type: Fulltime
Headcount: 1
Work Schedule: Monday – Friday; 8:30-5:00PM AZT

Company Overview:

We are a company built on trust and loyalty. MBVA 24/7 started in 2018 and has continuously fostered skilled and talented Virtual Assistants for many clients. Our team of virtual assistants provides services all over the US, and we sure won’t be stopping there! Our main office is located in Arizona and Manila. We have a legion of virtual assistants all over the Philippines who work directly with our clients.

Our clientele ranges from doctor’s offices to publishing companies. We make sure that our Virtual Assistants get all the training they need for a seamless partnership with our clients. MBVA 24/7 is committed to providing only the best to our partners.

We are here for you. Our purpose is to help you in succeeding in the medical and business virtual world and we won’t stop until you get there!

Position Overview:

The Business Office Manager plays a crucial role in ensuring efficient and effective operations within an organization. This position oversees all aspects of administrative management, financial operations, and office support services. Reporting to senior management, the Business Office Manager is responsible for streamlining office activities, managing budgets, overseeing billing and payroll functions, and ensuring that business practices align with organizational goals.

Job Responsibilities:

• Responsible for creating and maintaining employee hard chart files.
• Personnel support duties.
• Responsible for performance evaluation process and administration
• Maintain personnel files.
• Responsible for maintaining Relias/Inservice tracking and documentation.
• Payroll support duties.
• Responsible for reconciling timesheets in Dayforce if there are missing punches or an employee brings a
• time issue.
• Code new hire training hours on new hire’s timesheet.
• Responsible for quarterly PBJ reporting in Simply PBJ.
• Office support duties.
• Serves as a liaison between the facility and the centralized AP and AR departments.
• Gather and transmit daily A/R paperwork to the Medical Insurance Biller/Collection Specialist.
• Forward invoices to the centralized AP department for processing.
• Responsible for AP and AR inquiries and directed to appropriate personnel.
• Order office supplies.
• Other duties as assigned.

Job Qualifications:

• Minimum 3 years Office Manager experience
• Must have a Bachelor of Science in Accounting or Business
• Proficient in the English Language both written and verbal
• Must be familiar with a variety of field concepts, practices, and procedures related to Business Office, Accounts Payable, and Accounts Receivable.
• Must have the ability to hold in confidence any information regarding guests, personnel, or any other matters that are confidential in nature.
• Must demonstrate outstanding verbal communication, customer focus, and problem-solving skills; excellent judgment and a proactive manner are required.
• Adheres to ethical business practices by striving to perform in a manner that conforms to the highest standards of ethical behavior, integrity, and honesty.

Hardware and Software Requirements:

Hardware:

• AMD Ryzen 3 3200G APU or Intel Core i5 (at least 7th gen) Intel CPU
• 16GB DDR4 RAM and 120 – 480gb SSD
• Jabra Biz 1100 / Logitech H390 or similar Noise-canceling Headset
• 1 – 2 Monitors (at least 21in)
• 1080p HD Webcam
• Internet Speed: 50mbps (Fiber/DSL) LTE not accepted

Software:

• Genuine Windows 10 Licensed Computer
• Microsoft Office Suite

What’s in it for you?

• Flexible work hours
• Work from the comfort of your own home
• Competitive salary and benefits
• Collaborative and supportive team environment
• Professional development opportunities